Office Secretary / Administrative Assistant – Nicosia – Competitive Package
SMO is supporting a tax advisory and corporate services firm in Nicosia looking to hire a Secretary / Administrative Assistant to provide administrative and personal assistance to the Managing Director and support the smooth day-to-day operations of the office.
Responsibilities
-Answer, screen, and direct incoming telephone calls and manage general correspondence Manage the Managing Director’s emails, messages, and other communications
-Provide day-to-day Personal Assistant support to the Managing Director, including personal and confidential matters when required
-Manage the Director’s calendar, appointments, meetings, and daily schedule
-Prepare, organise, file, and maintain company documents and office records
-Assist with the preparation of reports, presentations, correspondence, and other documentation
-Organise internal and external meetings, including meeting rooms, logistics, and attendee coordination
-Attend meetings when required, take minutes, and circulate them to relevant stakeholders
-Welcome clients, partners, and visitors and direct them appropriately
-Ensure the reception area and meeting rooms remain organised and presentable
-Manage office supplies and coordinate orders as required
-Liaise with different departments to support the smooth running of daily office operations
-Arrange business travel, accommodation, transportation, and itineraries for the Managing Director
-Assist with the organisation of company events and functions
-Provide general administrative support to employees and visitors
-Support the Marketing and Compliance departments with administrative tasks when required
-Handle ad hoc projects and other tasks assigned by the Managing Director
Requirements
Previous experience in a Secretarial, Administrative Assistant, Personal Assistant, or similar role
Strong organisational and multitasking skills
Excellent command of Greek and English, both written and spoken
Excellent communication and interpersonal skills
Good working knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint
Ability to manage multiple priorities and work effectively under pressure
Ability to meet deadlines in a fast-paced professional environment
Professional and reliable approach with strong attention to detail
Strong teamwork and collaboration skills
Ability to handle confidential and sensitive information with discretion
Benefits
-Salary range: 18000-21000 gross/annually depending on experience/qualification, plus performance-based bonuses
Application
If you are an organised and proactive Secretary / Administrative Assistant looking to join an established international professional services firm, apply with your CV and we will be in touch for a confidential discussion.
