Business Operations Administrator – Nicosia
SMO Careers is hiring on behalf of a client, a Software Development and Consulting firm, seeking a Business Operations Administrator to join their team.
About the Role
We are looking for a highly organised, proactive Business Operations Administrator to work directly with the CEO and support the day-to-day running of the business. This is a varied role combining operations and finance administration, with light office duties. It suits someone who enjoys keeping things accurate, up to date and running smoothly, and who spots what needs doing before being asked.
Key Responsibilities
Operations Administration
Draft, update and maintain company policies, procedures, templates and standard documents, keeping them consistent, well formatted and accessible
Manage company databases and records (employee, client, financial and legal), ensuring they are accurate and well organised
Inform employees about policies and procedures and ensure adherence to them.
Support employee onboarding/offboarding.
Help organise company events and client or partner activities
Finance Administration
Prepare and issue client invoices and follow up on outstanding payments
Register supplier invoices and prepare supplier payments for approval
Keep records up to date for the external accountant
Manage petty cash, including quarterly reconciliation.
Handle administration with government departments e.g. for Double Taxation or with the Human Resource Development Authority (HRDA/AnAD).
Office & Communication
Act as a point of contact for clients, partners and visitors: answering calls, handling inquiries and welcoming guests
Keep office and kitchen supplies stocked
What We’re Looking For
Previous experience in business administration, operations, or a similar all-round role
Advanced Microsoft Office skills
Some hands-on experience with invoicing and payments
Excellent written and spoken English and Greek
Strong attention to detail, organisation and critical thinking, with the ability to manage several priorities at once
A proactive self-starter who takes ownership and follows through
Highly discreet and trustworthy with confidential information
Warm, professional communication style and a good team player
Application
If you are an organised, proactive, and detail-oriented Business Operations Administrator who enjoys taking ownership of a varied role and supporting the smooth running of a business, apply with your CV and we will be in touch for a confidential discussion.
